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A student may withdraw from the University prior to the last day of classes, following clearance by the Office of Academic Records and University Registrar and approval of the dean of the division in which the student is enrolled. A student considering this action should first consult with his or her academic adviser. It is the student's responsibility to initiate and provide the information necessary to complete the withdrawal process. This process begins in the Office of Academic Records and University Registrar, 206 Student Services Center. A withdrawal cannot be initiated through the use of ALBERT, the University's telephone registration system. Students should consult the section on withdrawal in the current undergraduate, graduate, or law catalog for specific information.
Financial implications of withdrawal. Tuition charges are reduced following withdrawal from all classes in an enrollment period at a rate based on the date the student initiates the withdrawal process in the Office of Academic Records and University Registrar as reflected in the section "Proration of Tuition and Housing Charges" in this catalog. Exceptions to the withdrawal initiated date policy include medical withdrawals from all classes and withdrawals from all classes due to involuntary military induction. Proration for medical withdrawal is based on the withdrawal effective date determined by the director of the Russell Student Health Center. Withdrawal due to involuntary military induction (supported by valid military induction notice) will result in full tuition removal. For dropping from an individual course, proration is determined by the date the student initiates the action.
Enrollment periods are the fall semester, the spring semester, and the summer term. The summer term includes several different sessions: a three-week Interim session, two five-week summer sessions, and a law school summer session. If a student who has completed or will complete any course enrollment for the summer term wishes to drop classes for a specific session, this will be considered a course drop rather than a withdrawal since the student is still enrolled in the summer term.
Students who receive federal financial aid and subsequently withdraw from all classes before completing the enrollment period are subject to full or partial federal aid cancellation and repayment of funds received. See "Impact of Withdrawal on Students Receiving Federal Financial Aid."
Students suspended from school for disciplinary reasons have no right to a refund of any tuition paid or to the cancellation of amounts due.
A student is responsible for clearing any outstanding balance on his or her account before leaving campus. A refund upon withdrawal from all classes will not be issued for three weeks, to allow time for all necessary adjustments to be made to the student's account.
A student is not entitled to a refund or a cancellation of amount due for a residence hall contract unless he or she is withdrawing from all classes. Any student who withdraws during the first week of classes will lose his or her $75 deposit. After the first week of classes, refunds of room charges will follow the same policy that applies to tuition. See "Proration of Tuition and Housing Charges."
Refunds of housing deposits are issued upon authorization of Residential Life, if the student has a clear account balance.
Refunds of ROTC deposits are issued upon authorization of the ROTC supply officer if the student has a clear account balance.
No refunds will be made to a student who has an outstanding balance on his or her account.
The following proration of tuition and housing dormitory charges goes into effect in the event of withdrawal from the University or when individual courses are dropped that affect the student's charges.
| Fall or Spring Semester | Cost Incurred |
| Registration-1st week of term | Registration fee only |
| 2nd-4th week | 25% charge |
| 5th-7th week | 50% charge |
| 8th week on | 100% charge |
Summer Term
The summer term consists of several sessions - a three-week Interim session and two five-week summer sessions.
| Interim Session | Cost Incurred |
| Registration-2nd class day | No charge |
| 3rd class day on | 100% charge |
| Summer Sessions | Cost Incurred |
| Registration-2nd class day | Registration fee only |
| 3rd class day-3rd week | 50% charge |
| 4th week on | 100% charge |
| Summer Dual Session Courses (see note below) | Cost Incurred |
| Registration-2nd class day | Registration fee only |
| 3rd class day-4th week | 50% charge |
| 5th week on | 100% charge |
NOTE: Summer dual session courses extend over both summer sessions.
In addition to the financial impact of institutional costs and charges noted earlier in this section related to withdrawal from all classes in an enrollment period, student recipients of federal Title IV aid (Federal Pell Grants, Federal Perkins Loans, Federal Direct Loans, Federal Supplemental Educational Opportunity Grants, and Alabama State Grants) are subject to additional rules and regulations that may result in cancellation or reduction of federal Title IV aid upon withdrawal from classes in an enrollment period.
Although federal aid is normally disbursed at the beginning of an enrollment period, this aid is "earned" as the student attends classes throughout the period. The difference in awarded and "earned" aid at the point of withdrawal may result in the need to return "unearned" aid.
Reductions in aid associated with the institutional cost portion (tuition, dorm charges, course fees) resulting from withdrawal from all classes for the enrollment period will be returned to each source of aid/scholarship received by the student, up to the total amount received from each source, in the following order:
Any remaining credit, after these cancellations have occurred, will be returned to the student (net of any charges remaining on the student account).
In some circumstances, withdrawal may result in the student assuming liability for the payment of any remaining institutional charges for the enrollment period in addition to any miscellaneous charges outstanding on the student account.
A federal aid recipient who withdraws from an enrollment period is subject to possible repayment of federal aid disbursed to the student (after payment of institutional charges) for living expenses and other educational needs. If the aid disbursed is greater than the "earned" portion of the aid at the point of withdrawal, it may be necessary for the student to repay all or a portion of the federal aid received.
For further information, and a copy of a worksheet used to determine how much, if any, aid is to be returned, contact the Office of Student Receivables, 105 Student Services Center, (205) 348-5350.
If a student withdraws during an enrollment period for which a University loan or scholarship, or a private loan or scholarship, has been received and used to pay all or a portion of institutional charges (tuition, course fees, dorm room, and basic telephone service fees), and no federal aid is involved, any excess funds (resulting from the reduction of institutional charges stemming from the withdrawal action) will be returned to each non-federal loan or scholarship program according to the percentage of the total institutional charges originally paid by each scholarship or loan program. Institutional loans or scholarships are assumed to be the first payment source in this calculation method.
For further information, write The University of Alabama, Office of Student Receivables, Box 870120, Tuscaloosa,
AL 35487-0120, call (205) 348-5350, or e-mail receivables@fan.ua.edu. The Student Receivables Office is located in 105 Student Services Center.
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